AI Workflow: AI Invoice Automation

AI Invoice Automation streamlines the entire accounts payable intake process by using AI to extract, validate, and route invoices without manual data entry. When invoices arrive via email, upload, or mail scan, AI extracts the vendor name, invoice number, date, line items, amounts, and payment terms with 95-98% accuracy across PDFs, images, and even handwritten documents. Extracted data is automatically validated against purchase orders and vendor records, flagging discrepancies for human review. Approved invoices are routed to the appropriate manager based on amount thresholds and department policies. This workflow reduces per-invoice processing time from 10-15 minutes to under 30 seconds, and eliminates the data entry errors that cause payment delays and vendor friction. For businesses processing hundreds of invoices monthly, the time and cost savings are substantial. ShipSquad implements this by configuring AI document processing pipelines with tools like Zapier and Make, connecting to your accounting system for PO matching, and setting up approval routing rules that match your organization's authorization matrix.